Hen Camp Registration Form - Important Group Details Required

Hen Camp Registration Form for Field Head / Important Information Required –

The Hen Camp Registration Form : In the run up to your visit we like to get a little more information about you and your group, so we’re a little more prepared for your visit.

Please could you take the time to complete both our Terms of Stay and Registration Form upon payment of your final balance. It’s very important to us that you have a great time and you go away with lots of great memories when you return home from your visit – having experienced our Bell Tents and the lovely location!

The Registration Form information provided, is for important and necessary details about you and your group which are required – to make your visit to your Hen Camp safe and enjoyable.

Some of these details are also required for insurance purposes and must be provided before your arrival on site.

Should you wish update us at a later date about shopping delivery slots, or have anymore questions or need help with anything, please don’t hesitate to let us know.

Expected Arrival Time?:

We appreciate it can be difficult pinning down what time the first member of your group will arrive on site, especially with those dreaded friday afternoon road delays!

But we ask if YOU or a group member are delayed, please can they use the following phone number to keep us updated on your Expected Time of Arrival. A quick text or even a call will keep the person who’s waiting onsite to give you a Welcome Tour, updated on any delays!

Anna (Host) Mobile: 07813 606576

Thanks for your understanding.

Woodland Hen Camp at Field Head Farm - Registration Form

Name of Lead Booker*
First Last
Email*
Lead Bookers Phone Number*
Arrival Date & Time*
Your group will be given a welcome tour on arrival so an ETA helps us make sure someone is on site to greet you.
Departure Date & Time*
Total Number of Guests staying in the Bell Tents*
Number of Guests Staying in Bell Tent 1 (Closest to toilets) We set the right number of beds up for the number of guests you have confirmed, please state how you would like the beds shared across the 4 bell tents.
Please enter a number from 1 to 6.
Number of Beds in Tent 2
Please enter a number from 1 to 6.
Number of Beds in Tent 3
Please enter a number from 1 to 6.
Number of Beds in Tent 4
Please enter a number from 1 to 6.
The Hen Camp Welcome App
All of your group members will be given access to a Welcome App. This convenient app can be downloaded to your phone for quick reference.
What is the Welcome Book App?
The app is to ensure all our guests have a safe and enjoyable time onsite. It includes everything from Field Head Farms address/contact details, information on facilities as well as extra info about the local area and more. All Guests will be reminded to take careful note BEFORE they arrive on site that they will be staying at the WOODLAND Glamping Site at Field head Farm. Each Hen Camp will be sign posted.
Total Number of Day Guests -
Maximum Number of Day Guests 4 // Maximum Number of Guests onsite - 28
Names & Day of arrival of Day Guests
Do you expect to have a grocery/online delivery arriving after you get here?
* If YES - please have this scheduled for arrival AFTER you've arrived on site. **Please pass this on should another member of your group be organising this.
Do you have any Food Suppliers/Caterers coming onsite during your stay?
Please inform us of the name of the company coming onsite as well as the day/time of visit if you have confirmed this. *REMEMBER TO INFORM YOUR PROVIDERS IF YOU ARE STAYING AT WOODLAND or BARNSIDE. *Please note that we ask that all suppliers are aware of the nature of the site and the facilities available. Hen Camp/Field Head Farm are not responsible for third party suppliers.
Hen Camp Extras from Tinker's Bells Ltd*
- Hot Tub Hire
- Silent Disco
- Projector Package
- None of the above.
Have you hired any extras from Tinker's Bells Ltd? If so, please select from the above options.
Do you have any activity suppliers coming on site?
Please include day / time / service & any requirements * All suppliers need to be agreed by Hen Camp BEFORE you book the activity. **REMEMBER TO LET YOUR PROVIDER KNOW YOU ARE STAYING AT WOODLAND NOT Barnside.
Is your Hen Camp visit a surprise for the Hen?
What's the Bride to Be's name?
Refundable Damage Waiver - £100
Before you arrive a Refundable Damage Waiver £100 is due to be paid with your final balance, 10 weeks ahead of your stay. Please send your bank account details for the refund of the waiver to Ali via whatsapp on 07921395696 either now, or during your stay on the whatsapp that we create for you to use should you need anything whilst you are with us. This is refunded after your stay as long as there is no damage or excess cleaning required as our Terms & Conditions on booking. - Any damage or excess cleaning required that is in excess of your £100 will be charged if necessary, as of our terms and conditions set out before your arrival.
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It’s very important to us that you have a great time and you go away with lots of great memories when you return home from your visit– having experienced our Glamping accommodation and the lovely location!

Refundable Damage Waiver/Bond:

Groups will only be allowed onsite once the Refundable Damage Waiver/Bond have been received. The bond will be returned to you as long as no damage or excess cleaning is required.
We request that you please inform us during your stay of any accidental damage, so we can identify it as not malicious and replace it for you.
Terms of Stay are set to ensure your stay is safe and enjoyable.
As they are part of our insurance obligations, in the event they are not adhered to, no refund of bonds paid will be issued.
Check in is from 3pm on Friday, Check out is 1pm on Sunday.
The Number of Day and Overnight Guests will be monitored. Should onsite group numbers change, please inform your onsite host or Hen Camp directly. Any unregistered guests will be charged or asked to leave the site.
Our Hen Camps are for groups of family and friends seeking a more peaceful retreat away from the hustle & bustle, to make lasting memories on a very special occasion. For this reason amplified music is not permitted. No music at all is permitted after 11pm each night – when our sites hold a ‘Quiet Camp’.
For both Health & Safety reasons and to protect the lovely environment of the site we do not allow smoking within the wooded areas, tents, huts or any indoor facilities.
No Glass is allowed in the ‘glampsite’ area/field (Plastic alternatives are provided) – Bottles are allowed in the ‘glampsite’ area but must be disposed of in the appropriate Bins.
You agree to take all reasonable precautions against personal injury, injury to others and damage to the site, facilities and tents, such as regarding litter, fire, noise after 11pm.
Only Guests listed on your registration form are permitted on site throughout the course of your stay.
Only suppliers who have been agreed upon prior to booking them – by Hen Camp and are listed on the registration form will be permitted on site.
Guests and visitors agree to be considerate of local properties as well as the surrounding environment and to take good care of the tents and facilities during their stay. Guests and visitors agree not to act in any way which would cause disturbance to other guests, family or visitors to Field Head Farm.

Woodland at Field Head Farm – Registration Form

Hen Camp Registration Form for Field Head / Important Information Required –

Expected Arrival Time?:

Woodland Hen Camp at Field Head Farm - Registration Form

The Hen Camp Welcome App

What is the Welcome Book App?

Refundable Damage Waiver - £100

#HenCampMemories

It’s very important to us that you have a great time and you go away with lots of great memories when you return home from your visit– having experienced our Glamping accommodation and the lovely location!